Now, writing a proposal from scratch can be a tedious task that may take several hours perhaps stretching out to days.<\/p>\n
Thankfully, there are now new AI-based writing assistant tools available that can help you come up with your first draft in mere minutes.<\/p>\n
In this article, we\u2019ll look at how AI writing tools can be used<\/a> to create professional-looking proposals with a lot less effort on your part, and we\u2019ll even create a new proposal from beginning to end as an example so you can see how these tools work in a real-world situation.<\/p>\n <\/em><\/p>\n Disclosure<\/span><\/strong>: Although I receive affiliate compensation at no additional cost to you to support this site that compensation in no way influences my recommendations, which are strictly informed by my 10+ years of online business experience consulting for clients large and small. My aim is to always recommend tools that offer the best return for your investment (for more details, read my <\/span><\/em>Affiliate Disclosure<\/span><\/em><\/a>). <\/span><\/em><\/p>\n There are many ways to structure a proposal, depending on your field of work (business, technical, scientific, scholastic. etc.) and the nature of the audience (peers, prospects, clients, governmental organizations, etc.)<\/p>\n But, the essential elements are the same. At a minimum, you\u2019ll need:<\/p>\n In addition, and depending on your circumstances, you may need a cover page, a table of contents, signature pages, etc, but for the sake of brevity, we\u2019ll exclude those from this article.<\/p>\n AI-based writing is a new way to automatically generate content<\/a> harnessing the power of artificial intelligence deep learning techniques.<\/p>\n These tools use natural language processing and neural networks to understand the meaning of words and to figure out how to generate human-like content through rapid iterative learning.<\/p>\n In essence they’re trained by reading and analyzing tens of millions of web pages, learning to put together sentences that are indistinguishable from human writers.<\/p>\n If you’re looking for a human writing assistant to help you write your proposal, you\u2019ll need to provide them with clear instructions on what they should do.<\/p>\n This is no different when you work with AI software. The first thing you need to do is to give it guidelines about your topic and what you intend to achieve with your proposal.<\/p>\n Now, don\u2019t expect AI writing assistants to take in this information and generate the entire document in one fell swoop. You\u2019ll need to break down your proposal into segments and work on one element at a time.<\/p>\n Having said that, AI is not the end all and be all of writer automation. There are some limitations you need to be aware of:<\/p>\n For this example, I\u2019m going to use Jarvis.ai<\/a>, the leading tool on the market and the goto for content creators and professional writers (Rytr is another \u200bpopular choice<\/a>.)<\/p>\n I\u2019ll be using the Long-Form Assistant content generation template to come up with the entire structure of our proposal, which we\u2019ll use as a first draft that we can then build on.<\/p>\n In this example, I\u2019m going to use Jarvis<\/a> to show you how to write a proposal that pitches the use of AI writing assistants to the management of a fictional company.<\/p>\n The inputs for this template are the proposal\u2019s title, which in this case will be:<\/p>\n \u201cProposal to double the number of blog posts produced per year from 100 to 200 using AI without increasing writer headcount.\u201d <\/em><\/p>\n a description of the content to be generated, or a brief:<\/p>\n \u201cIt currently takes an average of 6 hours to create and publish a 1,200-word blog post. Our goal is to reduce this time in half with the use of AI writing assistants.\u201d<\/em><\/p>\n the chosen tone of voice: professional<\/p>\n and the main keyword for this content piece:<\/p>\n \u201cAI Writing Assistants\u201d<\/p>\n This is what the template looks like so far:<\/p>\n Next, I\u2019m going to let the tool generate the first element of our proposal, the executive summary<\/strong>. In order to do so, I\u2019ll give it some direction by typing the first sentence…<\/p>\n …and and then clicking the blue Compose button:<\/p>\n Awesome! Now, I\u2019ll create another starter sentence for a second paragraph…<\/p>\n …and hit the Compose button one more time:<\/p>\n Great.<\/p>\n Next, I\u2019ll add the next proposal element, the problem statement<\/strong>, and I\u2019ll help Jarvis<\/a> out by typing the heading \u201cProblem:\u201d followed by another starter sentence…<\/p>\n …and clicking Compose one more time:<\/p>\n Jarvis<\/a> was clever enough to complete the sentence and even propose a solution.<\/p>\n Time to move on to the next proposal element, the timeframe and budget<\/strong>.<\/p>\n So, I\u2019m going to go ahead and write the new heading: \u201cTimeframe and Budget\u201d followed by a new starter sentence…<\/p>\n …and click Compose:<\/p>\n So far so good. Now, here we\u2019ll need to begin replacing placeholder figures with real world data, since Jarvis<\/a> is just making them up to fit the narrative.<\/p>\n Finally, we\u2019re going to wrap our proposal up by typing the heading \u201cConclusion\u201d… <\/p>\n …and hitting the Compose button (I\u2019m skipping the starter sentence here because I\u2019m curious to see what Jarvis<\/a> will do \ud83d\ude09<\/p>\n Again, here we\u2019ll need to replace all made-up figures Jarvis<\/a> added to the text with real ones from our research.<\/p>\n Here\u2019s the full first draft of our proposal auto generated by Jarvis<\/a>:<\/p>\n AI writing assistants hold the promise of increasing the throughput of our content creation department without having to add headcount. In fact, AI assistants could potentially double the throughput of our writers. AI writing assistants<\/a> also enable us to autogenerate more types of content, such as video scripts, marketing emails, SEO metadata content, ad headlines and descriptions, and even quora answers.<\/em><\/p>\n It currently takes an average of 6 hours to create and publish a 1,200-word blog post. With the use of AI writing assistants, we can reduce this time to 3 hours. AI assistants could also be used throughout the content lifecycle\u2014from research and ideation, all the way to publishing. This would free up our writers from spending as much time on routine tasks, allowing them to focus more on creating high-quality original content for our blog.<\/em><\/p>\n To stay ahead of the competition we need to double the number of blog posts published every year, but this will require twice as many writers.<\/em><\/p>\n Instead of increasing the number of writers by 100%, AI writing assistants would reduce the time needed to publish blog posts in half, which gives our company enough room to increase our content output without having to hire additional headcount.<\/em><\/p>\n In order to implement this proposal, we’ll need to invest in AI writers capable of working with our CMS. Their initial cost is estimated at $10 per post, which would bring the total startup costs to $400 for AI writer licenses and training. This amount has been included in this year’s marketing budget, but will need to be renewed each year that AI is used.<\/em><\/p>\n The end result would be 2X as many blog posts produced across 3 main channels (marketing website, guest blogging, social media) throughout the year resulting in 200 new pieces of content published annually compared to 100 now.<\/em><\/p>\n AI writing assistants could double our number of blog posts<\/a> produced per year from 100 to 200 without increasing writer headcount.<\/em><\/p>\n This is a new state-of-the-art technology that has been gaining traction lately and would allow us to stay ahead of the curve. Our proposed AI writing assistant comes with a yearly license of $10\/1,000 words. The estimated payback period on AI writers is 3 months based on our current production rate and labor costs associated with blogging.\u201d<\/em><\/p>\n ____________________________________________<\/p>\n All of the above took me approximately 10 minutes to generate! Now, all we have to do is to add more meat to the bones to have a fully fleshed out proposal we can present to the management team.<\/p>\n Except that instead of taking many hours to come up with something new from scratch, we\u2019ll be able to crank this out in under an hour.<\/p>\n Not only can AI writing assistants save you a ton of time<\/a> coming up with proposal drafts, but also be leveraged for many other time-consuming writing tasks.<\/p>\nKey Takeaways<\/h4>\n
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The Basic Elements of a Proposal<\/h2>\n
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The Benefits of Using AI to Write Proposals<\/h2>\n
How to Write a Proposal With AI Writing Tools<\/h2>\n
![\"proposal\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/proposal.jpg\" "\\"proposal\\"")
<\/span><\/p>\nAI writing assistants are good at:<\/h4>\n
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AI writing assistants are not good at:<\/h4>\n
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Example: Using AI Writing Tools to Draft a Proposal in Minutes<\/h2>\n
Template inputs<\/h4>\n
![\"final-no-1\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-1.jpg\" "\\"final-no-1\\"")
<\/span><\/p>\n![\"final-no-2\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-2.jpg\" "\\"final-no-2\\"")
<\/span><\/p>\n![\"final-no-3\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-3.jpg\" "\\"final-no-3\\"")
<\/span><\/p>\n![\"final-no-4\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-4.jpg\" "\\"final-no-4\\"")
<\/span><\/p>\n![\"final-no-5\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-5.jpg\" "\\"final-no-5\\"")
<\/span><\/p>\nProblem statement<\/h4>\n
![\"final-no-6\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-6.jpg\" "\\"final-no-6\\"")
<\/span><\/p>\n![\"final-no-7\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-7.jpg\" "\\"final-no-7\\"")
<\/span><\/p>\n![\"final-no-8\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-8.jpg\" "\\"final-no-8\\"")
<\/span><\/p>\n![\"final-no-9\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-9.jpg\" "\\"final-no-9\\"")
<\/span><\/p>\n![\"final-no-10\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-10.jpg\" "\\"final-no-10\\"")
<\/span><\/p>\n![\"final-no-11\"](\"https:\/\/besttech2earnonline.com\/wp-content\/uploads\/2021\/10\/final-no-11.jpg\" "\\"final-no-11\\"")
<\/span><\/p>\n\u201cExecutive Summary:<\/strong><\/em><\/strong><\/h4>\n
Problem:<\/em><\/h4>\n
Solution:<\/em><\/h4>\n
Timeframe and Budget:<\/em><\/h4>\n
Conclusion:<\/em><\/h4>\n
Next Steps<\/h2>\n